Secure printing solutions are an essential requirement in the modern work environment. The desire for hybrid working and more meaningful mobile solutions continues to make demands on the security of networks and their connected devices – including printers.
Whether it's being used to print out invoices, copy contracts or scan sensitive documents, an all-in-one printer continues to be at the heart of the office. Being accessible to multiple users across multiple locations brings convenience to a business, but also increases cyber security risks at the same time.
So how can you produce hard copies when you need them but also protect confidential information and maintain general data security?
As Canon Europe Product Marketing Specialist Zubair Rahim explains, the latest Canon MAXIFY and PIXMA printers come with a range of secure printing functions. "If you're using one of the printers in the MAXIFY GX range, such as the GX4040 and GX3040 home office models, or the GX5040, GX6040 and GX7040 small office models, then you'll not only enjoy a high yield but also a high degree of printing security," he says.
Compliance with GDPR and other data protection regulations around the world means that businesses are required to ensure the security and privacy of personal information. Printers present a potential vulnerability here, with the possibility of unauthorised access to confidential data. While this depends more on the processes rather than the hardware a business uses, there are several functions built into Canon's latest printers that enhance printing security and reduce the risk of breaching data protection requirements.
Here, we highlight the key steps that you can take to ensure secure printing and safeguard sensitive documents.
- Secure printing from and scanning to the cloud via Cloud Link
- Set an administrator password
- Make the most of Remote UI
- Monitor the job log
- Strengthen security with automatic firmware updates
- Activate an original removal reminder
- Add a watermark with Stamp/Background printing
- Secure printing with TLS 1.3 encryption